RAC Tour Scheduling Information & Guidelines

All guided tour requests must be received a minimum of two (2) weeks in advance of your first preferred tour date.


Scheduling Tours
All requests for tours must be received via web portal two (2) weeks prior to your preferred tour date. A response will be sent in two (2) to three (3) business days. Your preferred tour date will be held but the date will not be confirmed until payment has been received. Payment is due within five (5) business days of receipt of invoice. Review this information thoroughly and share it with all participating teachers and chaperones.

Tour Hours
Guided tours are available during regular gallery hours: Wednesday–Friday, 10 am–5 pm, Thursday (Art After Hours), 10 am–10 pm. RAC is closed on Mondays, Tuesdays and major holidays. Adult groups scheduling a guided tour may request a before or after hours tour for an additional fee.

Tour Fees & Payment | Pre-K through College
To qualify for these special group rates, groups must schedule and pay in advance. Upon notice of your requested tour date, the time and date will be held for you and an invoice will be sent via email. Invoice may paid by credit card, cash or check. Additional participants who arrive for a scheduled tour/visit are instructed to pay when they arrive. Additional participants may pay the group rate. We do not issue refunds for fewer participants or for cancellations after the tour payment due date.

  • $2/student
    • Guided gallery tours, self-guided gallery visits
  • $6/student
    • Guided tour and activity (tour $2, activity $4)
  • Chaperones
    • Waive Up to two chaperones/staff per ten (10) students
    • $5/person Additional chaperones scheduled in advance*
      *Groups with special needs that require more than two chaperones/staff per ten students/visitors are an exception

Chaperone Policy
One (1) adult chaperone (age 18 and older) is required per tour group. An additional chaperone will be required for every ten (10) students for Pre-K through 12th grade groups, e.g. twenty (20) students would need three (3) chaperones where as ten (10) students would need two (2) chaperones.

Because you and your chaperones are responsible for the behavior and safety of your students while at RAC, it is important to remind chaperones they must stay with their specified groups for the entire visit and help students respect the guidelines outlined under visit preparation.

Length of Tour
Guided tours last forty-five (45) minutes to one (1) hour

Group Size
The maximum number of people that can be admitted as one (1) group may vary due to available space, exhibition size, and tour guide availability. Guided tours typically range from ten (10) to sixty (60) people per tour.

Cancellation Policy
We do not issue refunds for fewer participants or for cancellations after the tour payment due date. For cancellations, we will credit the amount paid toward a future visit. If you need to cancel a tour, call (507) 282-8629 as soon as possible. Please cite the school name, tour date and time in your message. Teachers who cancel their scheduled visit less than two weekdays in advance will not be eligible to schedule tours for one academic year.

Inclement Weather Policy
If your school district has a delay or closure due to weather, your tour will automatically be canceled. We will attempt to reschedule your tour.

School Lunch Arrangements
While RAC does not have a lunchroom for school groups, students may bring lunches for picnics on the Mayo Park lawn outside the east patio entrance. Please leave the space clean and trash free.


Visit Preparation

Prior to Your Visit
When scheduling your tour please provide information about your group in order to tailor the tour.

Imagery at RAC
As a center for modern and contemporary art, RAC often exhibits artwork with challenging content and imagery that you may deem inappropriate for young visitors. If this concerns you, we suggest that you preview the artwork before visiting the art center with your students. Contact agilmore@rochesterartcenter.org to set up a free preview of the art center.

How should I prepare my class for a visit to RAC?
Before coming to RAC, review the expectations and guidelines below with your students. Museums are very special places, full of objects that are collected, conserved and studied. These objects are fragile and could be damaged if not treated with respect or if visitors fail to follow the rules listed.

  • No food, drink or pens in the galleries; use only pencils.
  • Backpacks, umbrellas and large bags must be checked upon arrival.
  • Do not touch the art.
  • Remain behind floor markers, or 18 inches away from artwork.
  • Speak quietly.
  • Do not run in the galleries.
  • Refrain from talking on cell phones.
  • Photography is allowed for personal, non-commercial use.
    • No flash or tripods are allowed.
    • Photography may be restricted in certain exhibitions.

Group Check-in & Parking
The main entrance is at the east end of the new Mayo Civic Center plaza along the Zumbro River. Buses should park in the northbound shoulder of the 3rd Ave SW Bridge.

Car parking is free in any city ramp for the first hour, on weekdays after 5PM until 1AM and weekends from 9AM to 1AM. The Civic Center ramp is across from the Art Center accessible from First Ave SE.

All tours/groups need to check in at the front desk when they arrive. Tour guides will meet their group at the front desk. All tours start promptly at the scheduled time. If a group is late, we may not be able to accommodate a later end time. In case of delay, please call (507) 282-8629.